Mobile Device and Connectivity Policy

The company will not provide MiFi devices, cellphones, or iPads to employees who receive reimbursement or an allowance for using their personal devices. Employees are expected to use the tethering functionality of their personal smartphones for data access while conducting business on behalf of the company. In exceptional circumstances where a business need for a dedicated MiFi device, cellphone, or iPad is identified, the employee must obtain approval from the Executive overseeing their area.

 

 

Mobile Device and Connectivity Policy

Purpose: The purpose of this policy is to outline the guidelines for the use of mobile devices and connectivity tools such as MiFi devices, cellphones, and iPads within the organization. This policy aims to streamline the use of technology for business purposes while managing costs effectively.

Policy Overview:

• The company will not provide MiFi devices, cellphones, or iPads to employees who receive a reimbursement for the use of their personal devices.
• Employees are expected to utilize the tethering functionality of their personal smartphones for data access while conducting business on behalf of the company.
• In exceptional circumstances where a business need for a dedicated MiFi device, cellphone, or iPad is identified, the employee must obtain approval from the Executive overseeing their area.

Eligibility and Approval Process:

• Employees must submit a written request outlining the specific business need for a dedicated mobile device or connectivity tool.
• The request must include a detailed explanation of why personal device tethering is not sufficient for the business need.
• Approval must be obtained from the relevant Executive before any company-issued device is provided.

Responsibilities:

• Employees are responsible for the security and appropriate use of their personal mobile devices when used for business purposes.
• Any company-issued devices must be used strictly for business-related activities and in accordance with the company's Acceptable Use Policy.
• Employees must immediately report any loss or theft of company-issued devices to the IT department.

Reimbursement and Costs:

• Employees using personal devices for business purposes will be reimbursed according to the company's mobile device reimbursement policy.
• All costs associated with the use of company-issued devices, including service plans, must be pre-approved and monitored for compliance with budgetary constraints.

Security and Compliance:

• Company-issued devices must adhere to the organization's IT security policies, including the use of passwords, encryption, and remote wipe capabilities.
• Employees are expected to ensure that any company data accessed or stored on personal devices is secured and separated from personal data.

Return of Company-Issued Devices:

• Upon termination of employment or at the request of the company, all company-issued devices must be returned promptly and in good working condition.

Policy Enforcement:

• Compliance with this policy is mandatory. Violations may result in disciplinary action, up to and including termination of employment.

Review and Update:

• This policy will be reviewed annually or as needed to reflect changes in technology, legal requirements, or company operations.

By implementing this policy, the company aims to balance the flexibility of using personal devices for business purposes with the need to control costs and ensure security. The policy is designed to be fair and to provide clear guidance on the appropriate use of mobile devices and connectivity tools.